A Gifts and Hospitality Policy is an internal document that sets out the rules and standards for staff to comply with when engaging with clients, suppliers and other third parties, to prevent the risk of impropriety. All staff must be made aware of the policy contents to ensure an understanding of the current risks and the controls in place to mitigate them.
This Gifts and Hospitality Policy template is provided in Word format over 9 pages and 2,320 words. Elements in [square brackets] require editing to make it specific to your organisation.
Design is based on financial services organisations globally and covers the following aspects:
1. Policy Statement
2. Scope
3. Minimum Standards
3.1 General Principles
3.2 Public Officials
3.3 Giving Gifts
3.4 Receiving Gifts
3.5 Hosting Hospitality
3.6 Receiving Hospitality
3.7 Prohibited Activities
3.8 Recording and Approval
4. Governance
4.1 Roles and Responsibilities
4.2 Training and Communication
4.3 Compliance Monitoring and Review
4.4 Reporting and MI
4.5 Escalations
5. Records and Retention
6. Contacts